International Women’s Day Exhibition of Photography 2023 – Terms & Conditions

Terms & Conditions

International Women’s Day Exhibition of Photography: The Female Gaze

Exhibition Terms and Conditions

1. IMPORTANT DATES

Registration

    • Open Now!
    • Register Here before Sunday 19 February 2023, 11:59pm – you are invited to register your interest now to secure a place in the exhibition, and update your print titles closer to the closing date.

Artwork Submission

    • Thursday 23 February 2023 between 6pm-8pm (or by prior arrangement with the Exhibition Coordinators)
    • Artwork to be delivered, printed, mounted and ready to install to Melbourne Camera Club, corner Ferrars St and Dorcas St, South Melbourne

Exhibition Opening Event

    • Thursday 2 March 2023 at 7:30pm

Exhibition Dates and Hours

    • Saturday 4 March / Sunday 5 March 2023, 11am-3pm
    • Saturday 18 March / Sunday 19 March 2023, 11am-3pm
    • Exhibition closed during Labour Day long weekend

Artwork collection from Melbourne Camera Club

    • Sunday 19 March, 3pm-4.30pm
    • Thursday 23 March, 7pm—8pm
    • Or by prior arrangement with Exhibition Coordinators

2. HOW TO ENTER

    • Register Here open now and closes: Sunday 19 February 2023, 11:59pm – you are invited to register your interest now to secure a place in the exhibition, and update your print titles closer to the closing date.
    • You are required to accept these terms and conditions, and to confirm you are the owner of the copyright for your works
    • Drop off your work/s to Melbourne Camera Club on the specified dates. Each work must be ready for installation. Work must be labeled on the reverse with:
      1. Your full name
      2. The title(s) of your work
      3. Your contact details
    • Every endeavour will be made to hang all work submitted, subject to Section 7

3. ENTRIES

    • The number of entries is limited to a maximum of 3 per person.
    • If required, changes to titles can be made through the entry form, but changes will not be accepted after artworks have been delivered to MCC 
    • This is a free exhibition. There is no entry fee
    • Entrants are invited to submit a 1 MB JPEG of their entry to be used for the promotion of the International Women’s Day Exhibition on the Melbourne Camera Club Facebook and Instagram pages via email to Exhibition Coordinators
    • Please also note that the Melbourne Camera Club may or may not use your image for promotion.
    • Work submitted to this exhibition may or may not be on display in the gallery however every exhibitor will have at least one work in the exhibition – subject to Section 7
    • All work submitted must be available for display across all dates of the exhibition.
    • Artists with a series consisting of two images must provide instructions for the installation of their work, but we cannot guarantee that a series will be hung together
    • Works above the maximum size limit or works deemed unsafe to hang will not be exhibited
    • We have an all care, no responsibility policy. With such a large number of works to install, although we take all care, we cannot take responsibility for damage made to work submitted to the exhibition
    • All works must be ready for installation when dropped off
    • Be printed and mounted on white mat board with a backing board of foam core or cardboard
    • Not exceed an outside measurement of 400mm x 500mm (or 16 inch x 20 inch) mounted, including mat boards
    • If you would like to submit special work/s outside these specifications, please discuss with the Exhibition Coordinators

4. DROPPING OFF WORKS

    • Works must arrive at the Melbourne Camera Club on or before Thursday 23 February 2023 between 6pm—8pm
    • Drop off location:

Melbourne Camera Club
254-256 Ferrars Street (cnr Dorcas & Ferrars Sts)
South Melbourne 

    • Dropping off work before 25 February is by prior arrangement with the Exhibition Coordinator
      Please clearly label all work on the back with artist’s name, contact details and title of the work

5. COLLECTING WORKS

    • Works can be collected on:
      • Sunday 10 April, 2pm—4pm 
      • Thursday 15 April, 7pm—8pm
    • If work is to be returned by post, return postage costs must be included with your submission.
    • Prior arrangements can be made with the Exhibition Coordinators for collecting works

6. PRIZE

    • There will be a small prize for a People’s Choice Award for the 2023 International Women’s Day Exhibition.
    • The Photographer’s work with the most votes will be awarded the winner of the People’s Choice Award.
    • Every person who visits the exhibition is entitled to one vote. Multiple votes per person will not be valid. Only valid votes will be counted.
    • People’s Choice Prize winner and Lucky Voter winner will be announced at the Melbourne Camera Club meeting on Thursday, 30 March 2023 at 8pm and contacted directly. Results will be published in MCC’s members newsletter, social media and website.

7. FURTHER CONDITIONS

    • As this is a curated exhibition, where it is hoped to display all entries, this may not be possible due to space restrictions.
    • The Melbourne Camera Club Exhibition Coordinators reserve the right to make selections for the exhibition that may be determined by available space.
    • All entries will be displayed (subject to space) unless deemed offensive, too fragile, dangerous or not ready for installation.
    • If you are photographing children, you must refer to protocols developed by the Australia Council (australiacouncil.gov.au) before entering your work and adhere to the MCC Ethical Principles of Photography – available on our website.
    • Insurance is the sole responsibility of the entrant.
    • All care will be taken however, the Melbourne Camera Club will not be responsible for any loss or damage caused to the work, howsoever caused.

Any queries or alternative drop off / pickup arrangements, please contact our Exhibition Coordinators, via email at secretary@melbournecameraclub.org.au