Our Portrait Group models appear on a TFP (time for photographs) basis. The only payment they receive is the photographs that we make for them, so it is very important that a variety of good quality photos are given back to them – to make it worthwhile and to enhance the reputation of the MCC and Portrait Group in particular. So we have rules regarding the return of images.
This page describes the image return rules, and also the preferred method for returning images.
Image Return Rules
When you first attend Portrait Group you will be asked to sign a copy of the Image Return Rules to confirm that you understand and accept these rules. This is a condition of being allowed to shoot at Portrait Group. A copy of your signed form will be emailed to you.
In summary the rules are this…
- After shooting at a Portrait Group meeting, a selection of images must be returned within 2 weeks following the meeting.
- Late images will not be accepted.
- If you do not return images, you will receive a black mark.
- If you arrive at Portrait Group and have a black mark, you must either leave without shooting or pay a $15 penalty. Either action clears the black mark – but if you paid the penalty you still have an obligation to return images from that
Approved Image Return Methods
So that the Portrait Group coordinators can confirm whether or not images have been returned to models, photographers must return images using one of the following methods:
- Upload to the Portrait Group Dropbox (preferred method, details below).
- Snail mail posting of CD – please email us to get the address.
- Email photographs or link to photographs directly to model, and remember to Cc: firstname.lastname@example.org
- NOTE: We leave it up to models to decide whether they want to give photographers their contact details. For privacy reasons, Portrait Group coordinators will not give out model contact details.
The important aspect of this is that the Portrait Group coordinators can see which photos were returned. When we see the images we mark them off as returned in our records.
Very Important If Returning Prints Or CDs
If returning prints, return a separate envelope for each model with the date of the shoot, the model’s name and your contact details on the envelope.
If returning a CD, put it in a CD envelope with the date of the shoot, the model’s name and your contact details on the envelope.
If you return one envelope of CD for the whole shoot, we don’t have time to split it up and re-record it into separate envelopes for each model.
How To Return Images
Here is how to upload images to the Portrait Group Dropbox. This is our preferred method for returning images.
Other image return methods are left as an exercise for the reader.
Step 1 – Choose Your Images
We do not want you to return every frame you took on the evening – that is usually overload for the models who will have a lot of images to go through. Instead choose 5-20 of your best images of each model – this lets them hone in quickly on the good ones.
Process your chosen photos to a state where you would be happy to show them to other people. (They may be good enough straight out of the camera, and that’s fine too.)
Save your images as JPEGs (.jpg extension).
It is not compulsory, but it is usually useful to the models to have images provided in two resolutions – a low resolution that can be used on the web (1000-2000 pixels on the longest edge), and full resolution images that can be used for printing.
It is preferable to return images with no watermark, but we leave that up to you.
Step 2 – Organise Your Images
You will need to return images for each model you shot on the evening. If we had one, you will also need to return images for the make up artist.
So create a folder/directory on your hard disk for each model, and one for the MUA (if necessary).
If you are returning images in two resolutions, create a “hi res” and a “lo res” folder/directory within each of the model directories.
Now copy all your images in to the appropriate folders.
Finally, create a README.txt file in each model’s folder that has your name and contact details, and optionally a message for the model.
Step 3 – Create ZIP Files
Note: You will be creating a separate ZIP file for each model.
There are many different methods for doing this, but here is one method for Windows 7/8/10 computers:
In an Explorer window, right click and choose “New > Compressed (zipped) Folder”.
Name the zip file <Model name>_<Your name>_<Date of shoot>.zip, e.g. Jackie_DavidPurdue_03082015.zip – double check that the model name is correct (so we give the photos to the right model) and your name is as you gave it to us when you signed up (so we can mark off that you returned images).
Double click on the zip file to open it.
Open another Explorer window and go to the model folder you created in Step 2.
Drag and drop the contents of the model folder into the zip file.
Close your Explorer windows when done.
Repeat this for each model (and the MUA if needed).
Step 4 – Upload The ZIP Files
Go to the Portrait Group File Request page at https://goo.gl/F0yCw7 – full URL is:
Please note: The MCC web software alters the target of those links, so clicking on the link will not work. Instead, please copy and paste the URL in to your browser’s location bar.
You can drag and drop files on to the page to upload them, or choose the files to upload by clicking the “Choose files” button. When you have selected files you go to a new page – fill in your name and email address here, and you can add other files here if you have forgotten any, then click on “Upload”.
Stay on this page until the upload finishes, and then you are done – we will see the files arrive, send them to the models and mark your name off the list, and you will get a confirmation from Dropbox.
To be sure, it is best to send us an email when you have uploaded images so we can check, and if the upload has failed for any reason we can tell you to try again.